How to build a great office space for your first business

How to build a great office space for your first business

If you’re going to be running a business, it’s worth investing in a dedicated space from which to do so. Working from the sofa is all well and good if you’re stuck – but for long-term productivity, an office may be essential. Let’s show you how to go about building a great office space for your first business.

Set a budget

Your first step should be to determine how much you can realistically spend on the project. Your budget should cover everything from one-off set-up costs, like the investment in furniture, to ongoing ones like rent and utility bills.

Choose the space

Your choice of space should be informed mostly by its location and price. You’ll need something that fits within your budget, but that’s also located somewhere that you and your staff can easily reach. If you pick somewhere that’s too far out of the way, you might struggle to attract the new staff your business needs as it grows.

Plan your office layout

Working out the layout of your office in advance will save you hassle later on. Certain kinds of business will need different kinds of office layout. If you need private rooms to meet clients confidentially, then make sure that they’re built in. If you need plenty of storage, then going for a closed-off floor plan might be optimal.

Determine the essentials

If the wiring situation in the office isn’t up to scratch, you’ll need to get a few electricians around to give you a quote to sort it out. The same applies to other utilities such as water. If these things are already up to the required standard, it might be worth spending a little more in the short-term.

Buy office furniture

An office without furniture isn’t really an office at all. Ideally, all of your office furniture should be supportive and conducive to long-term health. After all, if you’re going to have employees laid off with back or neck problems, then skimping on chairs might not be such a good idea. Look at the furniture which delivers the most bang for your buck. Often, you can find these items by looking at liquidation sales, or for dedicated office furniture suppliers.

Secure your office

Keeping your premises secure is a necessity, particularly if you’re storing high-value items on the premises. If your budget allows for it, you might employ an overnight security team to keep the premises secure when you’re not there. Locks, alarms, cameras and other technologies might also play a role in your security strategy.

As well as thinking about physical security, you might also think about what you might do about digital threats. While this effort will mostly consist of educating your workforce (and yourself), the investment in digital security technologies might help to keep your data protected. This might mean thinking about where your server room is going to go, and how it’s going to get the required airflow.

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Reasons for investing in a garden studio or office

Reasons for investing in a garden studio or office | H is for Home

If you were one of those people who made a New Year’s resolution to save money and start doing beneficial things for both yourself and your family members, keep reading. One of the best resolutions to make is to invest in a garden studio, hobby room, workshop or office this year. Let’s outline a few reasons why:

Garden office

  1. If you wanted an improved work-life balance, a garden office can provide you with that. Think about all the time you spend commuting to your place of work; that time could be better spent pursuing your hobbies and engaging with friends and family. The result of a better work-life balance is a calmer, more satisfied you, who no longer needs to feel stressed about missing out on key life events.
  1. A home office can obviously have some benefits, but a garden office is much better. Shared space often means more noise, clutter and disorganisation. By creating a dedicated, segregated workspace in an outside garden shed, you have full responsibility over keeping the space tidy and ensuring you are productive during work hours. The same applies to hobby and craft projects: a garden cabin keeps everything separate and the result is less clutter, increased efficiency and improved organisation.

Wooden garden room

  1. It’s true that everything said could apply in reverse. Your art canvas material getting mixed in with household laundry helps no one and can make you and your family feel like there’s no escape from work. Separation is arguably essential for keeping yourself, as well as your entire household, sane. Result: the workday starts and ends at specified times, allowing you to feel in control of life and your family the chance to spend some time with you each day.
  1. New Year = New, healthy you, right? Timber-framed buildings have been shown to be better for the mind, spirit and body than conventional brick, steel and plasterboard buildings. Air-conditioned offices can actually make people ill. A timber build ensures that the humidity and temperature levels remain somewhat constant and they are less susceptible to dust and mould growth. Timber surroundings can also defuse stress levels. Result: While we can’t guarantee a stress-free year, a garden cabin can certainly make it easier to cope with your everyday life.

Una Cavanagh sitting on the step of her garden studio

  1. The cost of garden buildings is surprisingly affordable and budget buildings are very low cost. You can buy small summer houses and garden offices for very reasonable prices. Even larger, grander design structures are cheaper than the cost of comparable home extensions and much easier to erect. Result: A garden office can be designed, delivered, erected and decorated in a shorter space of time than what it takes for the average building extension planning application to be processed. What’s more, it will cost a lot less. Take a look at the 4 best wooden garden studios for sale.
  1. Now we’re talking about money; if you’re a sole trader, the owner of a small business or self-employed, compare the installation and on-going running costs of a backyard office to the cost of renting an equivalent sized office in the city. It’s hard to secure desk space in business incubators at anything less than £300 per month, per desk. Result: In less than 10 months, a luxurious garden office fitted out with two desks could pay for itself.
    Una Cavanagh, owner of the garden studio featured above, runs a counselling business from a back garden office shed.

Garden pod

  1. Talking about more cost reduction benefits, if you’re currently a homeworker and keep the central heating system on all day, heating a small space instead could save you a small fortune on your annual energy bills. Many garden cabins on the market are double-glazed with extra insulation as an option. Result: your household heating bills go down.
  1. A garden structure, such as a timber cabin, has the advantage of being a multi-use covered space. As well as being a garden office, the space can double-up as a leisure room or workshop. If you design a garden cabin that has multiple rooms, you increase the functionality from the get go. How about a shed, garage, workshop, gym, office, summerhouse, etc. Result: Prioritise your functions based on a schedule or combine them all into a multi-roomed garden timber building.

Modern garden room

  1. Are you still worried about cost-effectiveness? Did you know that if you have a VAT registered business, you can claim back any VAT charged on installation costs and many interior fittings within your garden office? Office premises rarely qualify for corporation tax deductions, but some exceptions include the installation of utilities, so make sure you consult with an accountant. It might transpire that it would be best for your household to bill your business for renting the garden room space on a monthly basis. Result: With the right accounting advice, you’re guaranteed to be able to offset the costs of installing and maintaining a garden office in some way.
  1. Let’s return to the beginning. Do you remember your New Year’s resolutions in which you committed to doing beneficial things for yourself? Saving time, saving money and achieving a healthy, separated work-life balance are all beneficial to your life. Creating your own working space can be incredibility liberating. Your garden office belongs to you. You can design it to be how you like it. It encompasses the best of the natural outdoors with indoor comforts. A timber office can also be aesthetically beautiful and make you feel happy when viewing it. Think about all that on top of the money savings!

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Compact alcove desk space

 

A post shared by Laura Cox (@lauracoxhome)

Working from home is a trend that’s becoming more and more widespread. It makes sense if your employer and home circumstances make it possible – not wasting all that valuable time and expense on unnecessary travel. The internet has certainly aided things – online access, emails and conference calls cover most eventualities. Some people are happy to use their laptop and operate from the sofa, bed or garden chair; others like a designated work area.

If space is at a premium, check out today’s Get their look for inspiration. The home-owner has created a fabulous compact alcove desk space, fitting everything required into the smallest of nooks. Smart storage is key – shelves, magazine files, storage boxes, filing cabinet… anything that gets things up & off the desk. There’s some lovely natural light coming in from a Velux window above – and a bit of greenery too. It really is very successful, and settling in here for a few hours would certainly beat that commute and a stuffy office full of distractions.

  1. Pegboard with wooden pegs, medium
  2. TJENA magazine files
  3. TJENA storage box with lid
  4. Modern adjustable touch desk lamp in black, 4W LED bulb included
  5. Hiba steel cabinet with 1 door & 4 filing cabinet drawers
  6. Ercol Windsor Quaker dining chair

Get their Look: Compact alcove desk space | H is for Home

Get their look

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Hiba steel cabinet with 1 door & 4 filing cabinet drawers
Hiba steel cabinet with 1 door & 4 filing cabinet drawers
TJENA storage box with lid
TJENA storage box with lid
Ercol Windsor Quaker dining chair
Ercol Windsor Quaker dining chair
TJENA magazine files
TJENA magazine files
Pegboard with wooden pegs, medium
Pegboard with wooden pegs, medium
Hiba steel cabinet with 1 door & 4 filing cabinet drawers
Hiba steel cabinet with 1 door & 4 filing cabinet drawers
TJENA storage box with lid
TJENA storage box with lid
Ercol Windsor Quaker dining chair
Ercol Windsor Quaker dining chair
TJENA magazine files
TJENA magazine files
Pegboard with wooden pegs, medium
Pegboard with wooden pegs, medium
Hiba steel cabinet with 1 door & 4 filing cabinet drawers
Hiba steel cabinet with 1 door & 4 filing cabinet drawers
TJENA storage box with lid
TJENA storage box with lid
Ercol Windsor Quaker dining chair
Ercol Windsor Quaker dining chair
TJENA magazine files
TJENA magazine files
Pegboard with wooden pegs, medium
Pegboard with wooden pegs, medium

Do you need a light like Needlite?

Needlite ™ daylight desk lamp | H is for Home

The clocks go back at midnight on Sunday, heralding the start of daylight saving time and winter. Justin doesn’t mind it, but it’s not a time of year that I look forward to – the long nights get me down-in-the-dumps. I find it hard to wake up and get going in the morning. It used to be much more of a struggle back when I commuted every day – waking up in the dark, coming home in the dark and spending those few precious daylight hours cooped up indoors. Does your mood change when the clocks go back in the autumn?

Boxed Needlite ™ daylight desk lamps | H is for Home

Needlite ™ has recently sent us a pair of their daylight desk lamps to try out and review. They’re LED lights which emit a similar spectrum of light that you get from sunshine. They help alleviate negative mood changes and depression from the lack of natural light; and in so doing, can help improve work performance, productivity and creativity.

Needlite ™ daylight desk lamp | H is for Home

They’ve been set up, at the advised 45º angle, either side of a large table which we use for both office and craft activities – a simple, two-minute job. They’re sleek and minimalist – and look really great.

Needlite ™ iPhone app screenshots | H is for Home

You can operate the lights manually by finger touch control – or alternatively, you have the option of downloading an app for your smartphone (another 2-minute job) and controlling them that way. You can alter the brightness/dimness and even give yourself a little daylight boost if necessary.  You can also use the app to programme them to switch off at a particular time – a great way of letting you know that your working day is over!

Needlite ™ daylight desk lamps | H is for Home

I could feel the positive effects immediately – my mood lifting on the dark, drizzly day that we took these photos. Our work room faces almost east, therefore loses direct sunlight pretty early on in the day. With our new Needlite lamps, it will make it feel like it’s south facing!

I think they’re going to be a godsend this winter and they come highly recommended for fellow Seasonal Affective Disorder sufferers.

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