Tag: workplace

How to get business premises that work for you

How to get business premises that work for you

Your business premises are more than just a place for you to do your work. It’s an extension of your company, influencing how both customers and employees view your organisation. It can also impact the quality of the work done, too; people work better when they’re in an attractive and comfortable environment rather than one that’s a little more uninspiring. Therefore, it’s worthwhile looking into whether it’s worth upgrading your business location. In this post, we’ll run through some useful tips that’ll point you in the right direction.

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Where do you need to be?

Location is more important to some business types than others, but all need to think about it. It’ll impact how easy it is to reach the space, how easy it is to connect with other businesses, how customers view your business (some addresses are more prestigious than others), and so on. You’ll need to decide whether you want to be in the centre of town or whether being slightly further afield will work for you. There are advantages and disadvantages to both!

How much can you afford?

If your business premises are to work for you, rather than against you, you’ll need to ensure that the space is in line with your financial situation. No company wants to spend more money than is necessary on rent, and they positively don’t want to run the risk of financial problems because of overspending on their premises.

Five years’ time

You’ll hope to be in your premises for a while, so it’s a good idea to think about the plans for your business. Where will it be in 5 years’ time? If you’re planning to add a lot more employees or make the move to remote working in the future, then that should influence your decision.

Getting the lease

You’ll have identified the location and can see that it’s the right place for your business to be for the years to come. Now, you’ll need to get your hands on the lease. Since commercial rentals work a little differently from residential rentals, it’s recommended that you work with solicitors such as Beyond Law Group Solicitors to thrash out the details. This will be doubly important if you’re planning to buy the space that you’ll be occupying. Working with legal experts will ensure that your lease doesn’t come back to bite you in some way later on down the line.

Smooth transition

Moving into a new office isn’t as stressful as moving home, but it’s not far off. You’ll likely have a lot of equipment and furniture to move into your new premises, plus it might take a few days before you’re fully up and running. Since it’s important that your move doesn’t disrupt your work operations, it’s best to either move into the new office slowly (transitioning from old space to new) or to pick a quiet time of the working year. That way, you’ll have time to settle into your new space without it having an impact on your customers.

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Why employees demand a robust environmental policy and what companies can do about it

Why employees demand a robust environmental policy and what companies can do about it

A recent survey carried out by Unily found that 83% of workers thought their employers weren’t doing enough to make sure that the workplace was eco-friendly. 65% of employees said that they’d rather work for a company that had a robust environmental policy. If offices and workplaces were more sustainable they’d only cut down on their energy consumption, but also make choices that were better for the planet. If you run your own business, there are many changes that you can make within the workplace that are more green and sustainable. This will ultimately make it a better environment in which to work.

Office cleaning

Many of the cleaning products used in offices and workspaces contain chemicals and toxins that are harmful to the environment. Bleach, ammonia, air fresheners, antibacterial products and any cleaning spray with an artificial fragrance are generally toxic. Research done by the Environmental Working Group (EWG) found that 53% of air fresheners also damage your lungs if they are inhaled. Common ingredients include sodium laureth sulfate, triethanolamine and PEG compounds – all known carcinogens. If you have a large workspace, using a professional company that specialises in green cleaning is a good idea. This will minimise the impact that cleaning has on the environment. If you’re responsible for cleaning, swap harmful cleaning agents for natural alternatives. Use only recyclable paper products and reusable mops, dusters and micro-fibre cloths for cleaning.

Water consumption

Many offices and workplaces have large water bottle coolers for staff to use. Once they’ve been used, the majority of the plastic bottles will end up in landfill – plastic takes 450 years to biodegrade, and in the meantime the Polyethylene terephthalate (PET) seeps into the soil and the water, ultimately ending up in rivers and oceans. An easy alternative is good old fashioned tap water. You could also invest in a filter jug for staff to use, so that the water tastes better. The filters need replacing every 6 months, but this creates far less waste than using water coolers.

A paperless office

For the vast majority of communication between staff, clients and customers, there’s no need for paper. In your workplace environmental policy, set targets for reducing the amount of paper and set up limitations for office supplies, printing, packaging and marketing materials. Delegate someone in the workplace to be a “paperless champion”, helping to motivate others. Within the workplace, make full use of emails, digital signature software and PDFs to share information and communications. You can also move to digital financial statements with all your clients and suppliers. Where you do absolutely have to use paper, make sure that recycling is promoted.

Making the workplace a more sustainable and eco-friendly place is everyone’s responsibility. Limiting the use of paper and plastic and using green cleaning supplies can help to protect the environment for the future.

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10 key design features to consider when revamping your home office

10 key design features to consider when revamping your home officecredit

Does your home office feel outdated? Or maybe you’ve decided to convert the guest room now that you work from home. Either way, you need to know that your interior design choices will deliver a result that you’ll love for many years to come.

For the very best results, you must ensure that a comprehensive design strategy is in place. If you make use of the following ten tips as guidance on revamping your home office, you won’t go far wrong.

1. Comfort for long stints of work

When designing your home office space, your main focus should be on the intended function. You may use your office for several hours at a time, only leaving it to use the bathroom or grab a snack. So, you’ll need to make choices that promote long-term comfort.

First and foremost, you should find an ergonomic chair that’s suited to a person of your height and body shape. Meanwhile, having a luxury rug underfoot can work wonders too. Visit www.cowhiderugslondon.co.uk to find a solution that also matches the aesthetics of the room. This will make long shifts far more enjoyable.

If your home office doesn’t encourage you to stay productive, it simply isn’t the right environment to work from.

Person working on multiple monitor screens

2. Suitable workspace surfaces

Whether you’re working from a desktop, laptop or tablet, it doesn’t matter. You need to know that the room is practically designed to encourage productivity. Selecting the right office desk will be one of the most important purchases you ever make. If working in a compact area, having retractable keyboard draws, for example, can work well.

There’s nothing worse than feeling unable to work properly because your workspace feels too cramped. So, you may wish to consider L-shaped desks too. Desk tidies and other organisational accessories will help. However, the impacts will be limited if the choice of table or desk isn’t right.

One option to consider for maximising productivity and minimising limitations is investing in a versatile folding training table that can easily adapt to different work setups.

If your type of work requires multiple screens and monitors, there must be enough depth to satisfy this need.

3. The mental divide

When using your home as a workspace, finding the right balance between work and leisure can be tough. Having a dedicated space instantly gives you an advantage over working from the bedroom or sofa. However, you can introduce several additional features to further support this aim.

You may find that adding a coffee machine works wonders. Check out www.tassimo.com/ to find cheap, compact solutions. Reducing the frequency of leaving the room can keep you engaged with your work. Another popular choice is to add a lock on the door. Locking the office at night helps you switch off mentally.

On a side note, it prevents the threat of family members entering the office and misplacing items or causing damage to equipment.

Dark office shelving and desk

4. Storage facilities

Whether you are an employee or entrepreneur, you’ll need to store equipment, documents and other work items in your home office space. Adopting paperless technology and data storage can make your life a lot easier. Nonetheless, you’ll still need to invest in some storage facilities for your home office space.

A slimline filing cabinet can work wonders, especially if you have an alcove or another difficult space. If you’ve transformed a guest room that features built-in wardrobes, you could alter the internal configuration. Aside from creating valuable storage space, it’ll preserve the look of the room. Getting the storage right will allow you to manage your personal paperwork, such as home-related financial documents too.

5. Lighting

While most of the above steps have been focused on creating a practical space, you also want to enjoy the room. The control you have is one of the main advantages held over the alternative of working from a commercial space. Utilising the power of light to its full potential is essential.

Electrical lighting can be used to create a range of atmospheres or illuminate a reading space. However, introducing more natural lighting is the key to making the space look and feel bigger than ever. Crucially, this single step can increase your energy levels and make you feel more ready to work.

If you’re concerned about privacy, window films can be used; this stops passers-by from peering in.

Home office with houseplants and shelf with a collection of vintage cameras

6. Personality

For the space to truly feel like a winning environment, interior design choices should leave you smiling. This guide to adding personality and character to the home offers great tips for improving an office space. Photos, plants and wall art are just some of the examples that will bring the charm you crave.

One of the most important issues to consider is the overall style. The choice of traditional or contemporary, for example, can impact colour schemes and material choices. Whichever route you take, establishing a sense of consistency in design will be necessary. Without it, the appearance will annoy you.

When the home office is designed with your personal tastes in mind, it’ll be far longer before you need to make changes again.

7. Utilise the walls

Hanging wall art to add a little personality has already been discussed. However, the walls can be used to add new functions while retaining valuable floor space. For starters, geometric shelving can be used to display key items or store items that are often needed. Showing off awards, for example, can make you far more confident.

Perhaps the most valuable addition, though, is a wall-mounted screen. You can visit https://www.vogels.com/ to find solid brackets. Online tutorials will teach you how to install it. Whether you use the screen for viewing documents or conducting team meetings and making video calls is up to you. Adding those possibilities without making the office feel cramped will serve you well.

Home office with wall art

8. Electrical outlets

If you’ve transformed the room from a guest room to an office, the number of plug sockets you require will probably increase. In fact, even those that are updating an outdated home office will likely find that adding a few new sockets will be adventageous. That’s because our reliance on tech features for daily work has grown at a rapid rate.

Creating a new plug socket outlet is a job usually best left to an electrician. Check out www.ratedpeople.com/ to find one in your area. As well as having ample plug sockets available throughout the home office, you must consider your broadband speeds. Moving the position of your router may be necessary. If this isn’t possible, signal boosters or range extenders can be added to your existing network.

9. Insulation for the winter

Going green at home and at work should be a priority for all. As such, the home office stands out as one of the best places in which to make an improvement. Air conditioning and insulation should be the top items on your agenda. Otherwise, your increased energy consumption will result in bigger bills and a greater carbon footprint.

Draught excluders, an efficient air conditioning unit, rugs or carpets and unobstructed radiators are all ideal. Of course, this is an opportunity to think about greener updates throughout the home, including a new boiler. Boosting the water pressure, adding roof insulation and thicker glazed windows help too.

Additionally, steps like LED lighting can be used to aid the situation further.

Home office with desk and work bar

10. Make it easy to clean

Finally, you must remember that creating a better home office environment is only worthwhile if it can be maintained. Therefore, always try to invest in a layout that’s easy to clean and organise. Otherwise, you will soon find that your work flow is harmed as the clutter will cause distractions.

Keep this in mind when making your design choices while revamping your home office and you’ll be destined for greatness.

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How to build a great office space for your first business

How to build a great office space for your first business

If you’re going to be running a business, it’s worth investing in a dedicated space from which to do so. Working from the sofa is all well and good if you’re stuck – but for long-term productivity, an office may be essential. Let’s show you how to go about building a great office space for your first business.

Set a budget

Your first step should be to determine how much you can realistically spend on the project. Your budget should cover everything from one-off set-up costs, like the investment in furniture, to ongoing ones like rent and utility bills.

Choose the space

Your choice of space should be informed mostly by its location and price. You’ll need something that fits within your budget, but that’s also located somewhere that you and your staff can easily reach. If you pick somewhere that’s too far out of the way, you might struggle to attract the new staff your business needs as it grows.

Plan your office layout

Working out the layout of your office in advance will save you hassle later on. Certain kinds of business will need different kinds of office layout. If you need private rooms to meet clients confidentially, then make sure that they’re built in. If you need plenty of storage, then going for a closed-off floor plan might be optimal.

Determine the essentials

If the wiring situation in the office isn’t up to scratch, you’ll need to get a few electricians around to give you a quote to sort it out. The same applies to other utilities such as water. If these things are already up to the required standard, it might be worth spending a little more in the short-term.

Buy office furniture

An office without furniture isn’t really an office at all. Ideally, all of your office furniture should be supportive and conducive to long-term health. After all, if you’re going to have employees laid off with back or neck problems, then skimping on chairs might not be such a good idea. Look at the furniture which delivers the most bang for your buck. Often, you can find these items by looking at liquidation sales, or for dedicated office furniture suppliers.

Secure your office

Keeping your premises secure is a necessity, particularly if you’re storing high-value items on the premises. If your budget allows for it, you might employ an overnight security team to keep the premises secure when you’re not there. Locks, alarms, cameras and other technologies might also play a role in your security strategy.

As well as thinking about physical security, you might also think about what you might do about digital threats. While this effort will mostly consist of educating your workforce (and yourself), the investment in digital security technologies might help to keep your data protected. This might mean thinking about where your server room is going to go, and how it’s going to get the required airflow.

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